Seven effective management tools that have taken the world by storm: SWOT, PDCA, 6W2H, SMART, WBS, time management, and 28 principles.
1. SWOT analysis method
- Strengths: Strengths
- Weaknesses: disadvantages
- Opportunities: Opportunities
- Threats: Threats
Significance: Helping you to clearly grasp the overall situation, analyze your own strengths and weaknesses in resources, grasp the opportunities provided by the environment, and prevent possible risks and threats is of great significance to our success.
2. PDCA cycle rules
- Plan: formulate goals and plans;
- Do: Task development, organization and implementation;
- Check: Check the key points in the process and the final result;
- Action: Correct the deviation, standardize the results, determine new goals, and formulate the next round of plans.
- Significance: Every work is a PDCA cycle, which requires planning, implementation, inspection results, and further improvement, and at the same time entering the next cycle. Only in the gradual improvement over time, can there be a qualitative leap. It is possible to perfect every job and perfect one’s life.
3. 6W2H method
- What: the content of the work and the goals reached;
- Why: The reason for doing this work;
- Who: The specific personnel participating in this work, and the person in charge;
- When: what time and time period to work;
- Where: the place where the work happened;
- Which: Which method or approach;
- How: What method is used to proceed;
- How much: How much does it cost?
- Significance: We should think from 6W2H when doing any work, which helps us to organize our thinking and eliminate blindness. Our report should also use 6W2H, which can save the time of writing and reading reports.
4.the SMART principle
- Measurable measurable;
- Relevant related;
- Time based
Significance: When people formulate work goals or task goals, they should consider whether the goals and plans are SMART. Only a SMART-based plan has good implementability and can guide and ensure the realization of the plan.
Some explain this principle like this:
- ——S stands for Specific, which means that the performance appraisal should meet specific work indicators, not general;
- ——M stands for Measurable, which means that the performance indicators are quantitative or behavioral, and the data or information to verify these performance indicators is available;
- ——A stands for Attainable, which means that performance indicators can be achieved with hard work, and avoid setting goals that are too high or too low;
- ——R stands for realistic, which means that the performance indicators are real and can be proved and observed;
- ——T stands for time bound, focusing on a specific time limit for completing performance indicators.
5. Time management-important and urgent
A. Important and urgent
- Urgent problem
- Deadline work
- You can’t do it if you don’t do it
B. Important and not urgent
- Ready to work
- Clarification of values
- Interpersonal relationship establishment
- True re-creation
- Improve one’s abilities
C. Urgency is not important
- Things that cause interference, phone calls,
- Letters, reports
- Many urgent things
- Something that meets the expectations of others
D. Not important or urgent
- Busy trivial things
- Advertising letter
- Escape activity
- waiting time
Priority = Importance * Urgency When making scheduling, you should weigh the priorities of various things and learn to “play the piano.”
We must have the ability to look forward to the work and prevent problems before they happen. If we are always busy fighting fires, it will make our work always passive.
6. Task decomposition method [WBS]
Namely Work Breakdown Structure, how to decompose WBS: goal→task→work→activity
Principles of WBS decomposition:
The main goal is gradually refined and decomposed, and the lowest task activities can be directly assigned to individuals to complete; in principle, each task must be decomposed until it can no longer be subdivided.
WBS decomposition method:
- Full communication between top-down and bottom-up;
- Do not communicate one to one;
- group discussion.
WBS decomposition standard:
- The decomposed activity structure is clear;
- Logically form a big event;
- Integrate all key factors including temporary milestones and monitoring points;
- All activities are clearly defined.
Significance: Learn to decompose tasks. Only by decomposing the tasks in sufficient detail can you know in your mind, you can work in an orderly manner, and you can make overall arrangements for your schedule.
Barlet’s Law: “80% of the total result is formed by 20% of the total time spent.” The principle of prioritizing affairs according to the “importance” of the matter is based on the “important minority and trivial majority.” On the basis of the principle.
- 80% of sales are from 20% of customers;
- 80% of calls are from 20% of friends;
- 80% of the total output comes from 20% of the products;
- 80% of wealth is concentrated in the hands of 20%;
This enlightens us: we must be good at grasping the main contradictions at work, be good at sorting out clues from complicated work, and use resources on the most important and urgent matters.
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